2018 Payroll Virtual Boot Camp(VRTMFG628)

Presented by: Vicki M. Lambert
Duration: 330 minutes

Download Conference Material(s):

6.5 CPE
5.0 Credits
5.0 PDC - AudioSolutionz is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM
5.0 RCH

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Prepare to Comply with the Various Federal and State Laws of the U.S. Payroll System

The U.S. payroll system is complex and navigating the rules can be a tough task for payroll professionals. It requires a good understanding of various federal and state laws and a constant awareness of the changing and evolving regulations.

Payroll preparation is a time-consuming and tedious process prone to human error. Complying with wage and hour laws, travel pay, child support garnishments, handling overpayments and other issues is a constant source of headache for the payroll department. Things are even more difficult if you're a multistate employer.

Join this Payroll Virtual Boot Camp, where payroll specialist Vicki M. Lambert, CPP will help you get a clear understanding of complex payroll rules and regulations in four major areas and provide you with practical steps and actionable plans to achieve compliance.

Session Details
Session-1: Wage and Hour Compliance: It's More than Just Calculating Overtime
Time: 11 am EST – 12:30 pm EST | Duration: 90 minutes

Session Highlights

This session will cover:

  • Federal minimum wage
  • State minimum wage
  • Tip credits
  • Youth minimum wage (training wage)
  • Board and lodging credits
  • Legal work week and work day: Definition
  • How and when to pay for travel time?
  • What is considered hours worked and how do they affect overtime?
  • Is it covered under the Fair Labor Standards Act (FLSA) or do I need to check the state?
  • What to do when the FLSA and the state law differ?
  • How to handle the FLSA and union contracts?
  • What is regular rate of pay?
  • How is overtime calculated under the FLSA?
  • How to post requirements?
  • Meal and rest periods
  • State requirements
  • Statements and payday notices
  • Frequency of wage payments
  • Method of payment
  • How to pay terminated employees?
  • How to pay out accrued vacation?
Q/A + Break: 15 minutes
Time: 12:45 pm EST – 2:45 pm EST | Duration: 120 minutes
Part 1 - Best Practices to Handle Multistate Employees

Session Highlights

  • How to determine state withholding liability?
  • Who is a resident?
  • How reciprocal agreements affect taxation of wages?
  • Resident and non-resident taxation policies
  • The four-factor test for state unemployment insurance
  • Supplemental withholding rates
  • How to withhold requirements when an employee is in a state temporarily?
  • Which states require the use of their own Withholding Allowance Certificate, which states allow either theirs or the Form W-4, and which states don't have a form?
  • How to report wages for multistate employees on Form W-2?
Part 2 - Child Support Garnishments

Session Highlights

  • Child support garnishments: Definition
  • The federal requirements a payroll department must know for child support
  • Effect of state requirements on child support
  • Specific requirements for child support, including deduction limits, deadlines, filing procedures, administrative fees, and penalties/fines for violations
  • How to handle terminated employees with regard to child support?
  • Best practices to communicate with employees and issuing parties
  • How to choose a garnishment when an employee has current support orders, medical support orders, and arrearages
  • Examples of calculating the withholding, and prioritizing the order of distribution when an employee has more than one type of garnishment
  • How to process medical support notices properly?
Q/A & Break : 15 minutes
Time: 3 pm EST – 4:30 pm EST | Duration: 90 minutes
Part 1 - Tax Levies and Creditor Garnishments

Session Highlights

  • Types of tax levies and creditor garnishments: Definition
  • The federal requirements a payroll department must know on each type of garnishment
  • Effect of state requirements on garnishments
  • How to handle terminated employees regarding garnishments?
  • How to determine the withholding under a federal tax levy?
  • How to deduct the proper amounts for student loans and creditor garnishments?
  • The rules to be followed when it comes to state tax levies
  • How to calculate the withholding and prioritizing the order of distribution when an employee has more than one type of garnishment?
  • What to do with "payday loans" or what are known as voluntary wage assignments for creditors?
Part 2 - Handling Overpayments Correctly

Session Highlights

  • How to handle overpayments under the Internal Revenue Service (IRS) and State Tax Codes:
    • Why a 1990 IRS private letter ruling on handling overpayments applies today?
    • How to correct overpayments in the same calendar tax year?
    • How to correct Federal Insurance Contributions Act (FICA) taxes for a prior year overpayment?
    • How to correct Federal Unemployment Tax Act (FUTA)/State Unemployment Insurance (SUI) taxes?
    • How to use Form W-2 or Form W-2C to report overpayments?
  • Wage and hour laws and their impact on recouping overpayments:
    • The standards under the FLSA in terms of timeframe for recouping prior year overpayments
    • Whether a written agreement for repayment is always required under the FLSA?
    • How to collect overpayments from exempt employees and its effect on salary basis compliance
    • How to recoup overpayments and its effect on minimum wage and overtime requirements?
    • Can employers treat advanced vacation payments as overpayments if an employee terminates?
    • Where do the states stand on recouping overpayments?
Q/A Session
Who Will Benefit
  • Payroll professionals
  • Human resources professionals
  • Accounting professionals
  • Finance professionals
  • Business owners
  • Legal professionals
  • Anyone responsible for the compliance issues of a payroll department
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About Our Speaker(s)
Vicki M. Lambert

Vicki M. Lambert, CPP is President and Academic Director of The Payroll Advisor™ a firm specializing in the training of payroll professionals. With over three decades of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States as well as serving as an in-house trainer for businesses such as Sun Micro systems, Fox Studios, Disney, County of Riverside and the City of Hesperia. Ms. Lambert currently produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California and is the creator of and instructor for their Practical Payroll Online program, which is approved for re certification hours by the APA.

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