HUD's Policies and Regulations - TSPs, House Rules, Tenancy, Screening, Certification Process, EIV and more!(VRTAHA258)

Presented by: Paul Flogstad
Duration: 240 minutes

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If you are in violation of the Housing and Urban Development's (HUD) fair housing rules and regulations, you could end up paying penalties as high as $70,000 within a five year period along with attorney fees and compensatory damages. Therefore, it is crucial that you stay up to date and have the right information and guidance on all the complex fair housing requirements.

Our 2018 AHA HUD Virtual Boot Camp brings to you four intense, power-packed training sessions that will provide you with expert insight on HUD guidance and regulations. In this AHA HUD Virtual Boot Camp, nationally recognized fair housing expert Paul Flogstad will provide you with an understanding of the new HUD guidance letter, issued by the United States Supreme Court on June 25, 2015, and its impact on property owners and managers. Paul will also explore the basics of fair housing and disparate impact.

Paul Flogstad will discuss HUD's annual certification process that needs to be performed when one first applies for affordable housing. You will find out how to avoid the mistakes that are made most often. Paul will discuss the various HUD policies like the Thrift Savings Plan (TSP), house rules, VAWA and EIV data. Paul will also provide informative and practical steps on resolving conflicts concerning incorrect EIV reports and income discrepancy.

Session Objectives

  • House rules
  • Project eligibility requirements
  • Income limits (including economic mix for Section 8 properties)
  • Procedures for taking applications and selecting from the waiting list
  • Occupancy standards
  • Unit transfer policies
  • Policies to comply with section 504 of the Rehabilitation Act of 1973
  • Policy for opening and closing the waiting list
  • Eligibility of students
  • VAWA protections
Session Details
Session-1: HUD Guidance on Criminal Activity, Screening, and Tenancy
Length: 45 minutes


The United States Supreme Court on June 25, 2015 issued a long awaited fair housing discrimination ruling. Paul will examine in detail all facets of this ruling and what it means under fair housing guidelines. You will understand the new HUD guidance letter and the impacts it will have on you when it comes to applicants applying to your property who have a criminal or felony background, especially when you have a blanket policy of not allowing anyone with a criminal background. This session will explore the basics of fair housing, disparate impact and the new HUD ruling. There are going to be many changes coming because of this new guidance and after this seminar, you will understand the implications of these rulings and guidance. This session will also include an exploration of all facets of correct screening of applicants.

Session Highlights

  • Fair housing, disparate impact and the effect on criminal policies
  • Learn about HUD's criminal screening criteria
  • Review of other HUD guidance (memos, handbooks, notices)
Session-2: HUD'S Annual Certification Process
Length: 45 minutes

Since section 8 owner/agents are required to complete an annual recertification for each tenant family, it is important to realize that there are key differences between the annual recertification interview and the one performed when they first apply for affordable housing. At the application interview managers gather more data than at annuals (for example, all of the questions pertaining to screening and suitability would not be relevant at the annual). Managers have the advantage at an annual of having background information about the family from the previous year's certification.

This session will discuss what changes you should look for, such as family composition, income sources and amounts as well as dates of birth and social security numbers for all family members. A discrepancy may suggest additional questions should be asked. This session will cover which questions should be asked that may lead to a reduced number of EIV Income discrepancies down the road.

Session Highlights

  • Learn about the annual certification process
  • Learn where to get the LEAP from, and how to follow instructions
  • Find out what mistakes people often make, and how to avoid them
Session-2: HUD Policy Checkup – TSPs, House Rules, VAWA
Length: 45 minutes

The tenant selection plan (TSP) helps to ensure that tenants are selected for occupancy in accordance with HUD requirements and established management policies. HUD requires that the tenant selection plan specify a number of procedures and policies. This is a daunting process when faced with the plethora of regulations. With this session you will cover “all of the bases” and yet be efficient in not re-inventing the wheel. You will learn how to create a tenant selection plan (TSP) that is acceptable to HUD. There are many ways to create a comprehensive selection plan, this session will explore how to create a TSP that will work for you and your property. The final product, after receiving this training, will be useful for your potential applicants and current tenants yet still be compliant with HUD.

Session Highlights

  • Discuss the various policies of the U.S. Department of Housing and Urban Development (HUD)
  • Learn about house rules, and how they benefit the residents
  • Find out about the Thrift Savings Plan (TSP) – what are your responsibilities?
Session-2: EIV Reporting Updates and Income Discrepancy
Length: 45 minutes

There are cases where the data in the EIV report is not correct. There may be an error relating to income amounts either from social security or from other employment. Owners are required to obtain written independent verification of any disputed EIV data. This session will discuss the 8 steps necessary to resolve these conflicts. Paul will discuss common situations such as: failure to disclose income, erratic employment, residents claiming zero income, excluded income and residents receiving survivor benefits.

Session Highlights

  • Understand the basics of income discrepancy
  • Find out how to obtain verification of disputed EIV data
  • Discuss the 8 steps necessary to resolve an income discrepancy
Who Will Benefit
  • Owners, Managers, Realtors
  • VP Operations, VP Administartion
  • Compliance Staff, Attorneys
  • Housing Authority Staff, Managers, Maintenance Staff
  • Developers, CXOs
  • Property Owners, General Public
  • Housing Consultants, Counsellors
  • Housing Associations, Rent Managers
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About Our Speaker(s)
Paul Flogstad

Paul has been involved in the real estate industry for the past 38 years. He has been involved in sales, construction, project management, appraisal, property management and property management consulting/training.

Through his consulting company, Property Management Solutions, he provides training and consulting services nationwide to owners, management companies, multi-housing associations, as well as state and federal agencies.

He specializes in fair housing issues and has developed fair housing and outreach programs for governmental agencies as well as conducting seminars which are presented to property management companies, apartment associations and the general public nationwide. Most recently, he has been a consultant to the State of South Dakota. In this assignment he has developed a fair housing awareness program that is one of the first of its kind in the nation. It involves a three pronged approach to fair housing awareness. This approach makes use of an ombudsman concept and has proven to be very effective in dealing with discrimination and landlord/tenant issues.

For over twenty years he was involved in appraisal of residential, multi-family, farm and commercial properties throughout the Midwest. Most recently, he was a consultant for affordable, multi-housing properties in 22 different states. This involved properties in HUD, Rural Development, HOME and Tax Credit programs.

He holds numerous professional property management designations and currently holds the prestigious RHM designation from the National Center for Housing Management.

Paul was previously Vice President of the South Dakota Multi-Housing Association, Vice Chairman of the Minnehaha County Housing and Redevelopment Commission, and Chairman of the Sioux Falls Property Appeals Board. In 2009, he received the Outstanding Educator of the Year award from the South Dakota Multi-Housing Association.

Paul just authored a book which was released in January of 2015. It is titled: “Fair Housing: What Everyone Should Know”. This is a comprehensive book about the fair housing written with a property manager’s perspective and with real world examples.

Paul enjoys working with people and helping them be the best they can be.

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