Using Microsoft Word to Build Tables and Perform Mail Merge (MSW640B)

Use Microsoft Word To Complete A Mail Merge Project

The Microsoft Word program is often used by seasoned professionals in many industries, as it is the preferred Word Processing program on the market. This session by Stacy Albrecht  will allow users to see the full capabilities of the software, including how to build dynamic tables and how to use the program to perform the Mail Merge function. These two functions are often overlooked, simply by lack of use, or lack of time to learn how the functions truly work.

Some of the reasons you should include Word Tables in your documents: By creating a table in Word, you can format and organize complex data and present it as part of a publication, such as reports, catalogs, and longer documents. Tables can also be used as a layout tool, where you can insert and format text or graphics without using complicated publishing software. You can also insert Word Tables into most of the other programs in the Microsoft suite, which makes tables incredibly useful for collaboration. Using Microsoft Word tables to provide structure when building forms is another incredibly useful skill.

The Mail Merge capabilities allow you to send mass mailings/publications to multiple recipients, without having to type hundreds of letters. If you use Mail Merge and connect to a database, you can easily create a mail merge document—which greatly reduces time you would spend retyping documents.

You can also create mailing address labels using the mail merge tool. The end result is a beautifully typed matching label to accompany your project.

In this program, you will learn to:

• Build tables from ‘scratch’
• Modify the structure of the tables
• Enter data into tables
• Insert and delete rows and columns
• Format tables for a professional look
• Use Microsoft Word to help you complete a mail merge project
• Understand the steps in the mail merge process
• Work with a database to create the mail merge data
• Work with the records in the database
• Merge the database to the form letter to complete the mail merge project.

Session highlights

• Understanding how to use a table in Word will maximize your productivity and heighten your presentation skills
• Once you understand the building blocks of using tables in Word, you can embed your tables into other programs, such as Excel, Outlook or PowerPoint
• Tables are the structure often used in the creation of both paper and electronic forms
• For anyone in the administrative support field, knowing how to use the Mail Merge feature effectively will save an enormous amount of time when creating mass mailings

Who should attend

• Administrative assistants and executive assistants
• Office managers
• Data entry professionals
• Project managers
• Students
• Professionals