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Compliance For Multistate Employers: Taxation And Withholding Explained (HRM864R)

Presented By : Vicki M. Lambert , CPP
(*) Single User Price. For multiple users please call 1-800-223-8720
Pre Recorded Webinar
100 minutes
  •  Wed, August 24, 2016
Event Description
1.5 PDC - AudioSolutionz is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM
1.5 Credits
2.0 CPE

Strategies to Effectively Manage Tax and Reporting Requirements For Multistate Employers.

Abiding with tax withholding requirements, tax code, and deposit schedules for the Internal Revenue Service (IRS) and for a single state is complicated enough. However, for a multistate employer, when it is multiplied by 5, 10, 20, or 50 it turns into the worst nightmare for the payroll department. There are many rules and regulations that you have to comply with, but the penalty multiplies if you make mistakes.

Every payroll professional should be aware of the taxation and reporting requirements for the states where a company has its employees working, or in the case of reciprocal agreements, living. However, for payroll department that has to handle employees working in multiple states simultaneously, or the employees traveling to different states for the employer at different times, taxing and reporting requirements can be a difficult task at best and at worse a total fiasco. 

For an individual employee, questions have to be answered, on an employee by employee basis or even tougher on a case by case basis, such as:

  • In which state is income tax withheld?
  • Would it matter if an employee is a resident or a non-resident of the state?
  • Should any reciprocal agreements in effect be taken into consideration?
  • Which state has to be paid the SUI and what would happen if one of the states has disability insurance but the other state does not?
  • What would happen if disability insurance is required to be deducted from both the states?

Some employers might think that they have solved the nightmare of logistics and regulations by withholding the income for and by paying the SUI over to the state where its employee lives. This might appear to be theoretically good, but practically, it will be an audit disaster waiting to happen and it will happen. Only when an employee is performing some work in the state in which he lives would the employer have a hope to pass the audit for paying the SUI.

However, when it comes to state income tax audits, it would not even come close. Most of the states require withholding of state income tax for wages paid for the work performed in the state. The only ground given in this area is for reciprocal agreements and non-resident employees who might be in the state for a limited time. No, the only way to determine proper taxation for multiple state employees is to research and apply the requirements for each state.

This webinar by Vicki M. Lambert, CPP, will provide you with effective strategies to handle the taxation and reporting requirement for multistate employers. It discusses how to handle state taxes when an employee is living in one state and working in another, or is working in two or more states simultaneously. The webinar also includes the taxes to be on the lookout for determining liability as an employer, including locals, reciprocal agreements, Form W-4 equivalents, resident and nonresident taxation, and state unemployment insurance.

Additionally, it will cover the complexities and requirements involved in different areas such as tax withholding, reciprocal agreements, taxation of fringe benefits, income and unemployment insurance and more. If you’re a multistate employer or a payroll professional for a multistate employer, this is a must attend session for you.

Session Highlights:

  • Who is a resident?
  • Determining state withholding liability
  • Effect of reciprocal agreements on taxation of wages
  • Resident and nonresident taxation policies
  • Effect of state exemptions or credits on withholding
  • Income and unemployment taxation of Fringe benefits
  • Four factor test for state unemployment insurance
  • Handling income and unemployment insurance taxation for employees who work in multiple states
  • Internal Revenue Code versions followed by states
  • Withholding requirements in case an employee is temporarily in a state
  • Supplemental withholding rates
  • Reporting wages for multistate employees on Form W-2
  • The states that require the use of their own Withholding Allowance Certificate, the states that allow either theirs or the Form W-4, and the states that do not have a form

Who Should Attend

  • Payroll Professionals
  • Human Resources
  • Accounting Personnel
  • Business Owners
  • Lawmakers
  • Attorneys, or any individual or entity that must deal with the complexities and technicalities of   multistate taxation within the payroll process
About Our Speaker(s)

Vicki M. Lambert, Hr Training Programs ExpertVicki M. Lambert CPP
Vicki M. Lambert, CPP is President and Academic Director of The Payroll Advisor™ a firm specializing in the training of payroll professionals.  With over three decades of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after ... More info

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    Event Title: Compliance For Multistate Employers: Taxation And Withholding Explained
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