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Travel Pay: Handling it correctly (HRMN42R)

Presented by: Vicki M. Lambert, CPP
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Pre Recorded Webinar
90 minutes
  •  Tue, November 4, 2014
Event Description



With Changing Regulations, Travel Pay has become a Topic of Major Concern in Payroll. Learn How to Handle Travel Pay Correctly so That You Don't End Up With Potential Lawsuits in Hand

Let's face it - with the number of employees traveling for hours together for business purposes and the recent changes in federal and state wage and hour rules, noncompliance lawsuits are quite possible. The problem of employee compensation has thus become a major concern of the payroll department today. Other than the federal changes, the continuous economic pressure exerted on employees and employers alike can very easily create a situation that can invite those potential lawsuits, especially when the travel time results in overtime for the employee.

Also, it's not just DOL that is interested in travel pay but the IRS has also put down strict regulations regarding when employees can be paid for travel expenses without it being considered wages. Questions like - Does your company use the per diem method to reimburse employees or the accountable plan method?  Do you even need to have a method when it comes to reimbursing employees for travel expenses are bound to arise.

This webinar by expert speaker Vicki M. Lambert, CPP concentrates on the requirements under the Fair Labor Standards Act (FLSA) of when to pay employees for traveling.  It will discuss when commuting is considered hours worked and when is it not. You will understand how to determine if an employee is called out on an “emergency” and therefore must be paid for traveling a substantial distance or when advance notice has been given and when it is not required to be included in hours worked. The session will also cover the facts whether traveling outside of the employee's normal work hours constitutes hours worked or not.  What if the employee travels overnight or all in a day's work-which one must be paid for and why? Going further, you will also understand various state requirements when they differ from the federal.

The IRS takes a great interest when employees are reimbursed for travel pay as well. Direct reimbursement of business expenses is normally not considered wages but what about reimbursement for travel such as mileage, hotels, etc?  Also, how must auto allowances be handled to ensure compliance with IRS regulations? Both of these topics will be discussed by Vicki in this webinar.

Training Objective:

  • Travel pay requirements-what you must pay for and why
  • Best practices for paying travel pay correctly
  • Which employees have to be paid…and when
  • Payroll compliance and travel pay issues-keeping wage and hour claims at bay
  • What to do when federal and state laws conflict and there is problem in handling multiple state conflict issues
  • How travel pay affects overtime calculations-travel pay differences for exempt and non-exempt employees
  • Special circumstances that may require travel payment
  • Taxation of travel reimbursements including auto allowances under IRS rules

Who Should Attend

Payroll and human resources professionals who must handle travel pay for employees.

About Our Speaker(s)

Vicki M. Lambert | Payroll Training SpeakerVicki M. Lambert CPP
Vicki M. Lambert, CPP is President and Academic Director of The Payroll Advisor™ a firm specializing in the training of payroll professionals. With over three decades of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respecte... More info

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    Event Title: Travel Pay: Handling it correctly
    Presenter(s): Vicki M. Lambert, CPP

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