Wage and Hour Law-California Style 2016 (HRM362C)

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Payroll Processing in California Demystified!

It's true that California has a style of its own - this is especially true in the area of employment law. It can be a bit complex situation to stay in compliance with California requirements while processing payroll considering that it has arguably the largest amount of hour and wage laws compared to any state. An unaware and careless employer may fall on potential traps while handling issues such as travel time, donning and doffing, local minimum wage, mandatory sick leave, call-backs, split shifts, meals and meal periods, overtime, and numerous other pitfalls. Yes, and if you add the changes that have occurred for 2016, compliance can become a nightmare. The tiniest infraction can lead to serious penalties for the payroll department.

Though a sovereign state, even California can sometimes follow the federal rules when it comes to calculating overtime, and defining regular rate of pay, workweek and workday. However, the state has its own requirements for areas of wage and hour law that the federal does not address including paycheck stub requirements and posting regulations - also add the anti-theft wage law passed recently by the state.

Therefore, payroll professionals in California must be familiar with both the Fair Labor Standards Act (FLSA) and the California Labor law and know when which one takes priority. With all these different factors to contend with when processing payroll, one must be very diligent to avoid costly fines, penalties and litigation.

This session by expert speaker Vicki M. Lambert, CPP will give you the knowledge and skills in payroll preparation according to California and federal wage and hour laws. You will get a better understanding of proper overtime pay calculation; what is considered hours worked and how to handle such working hours reporting time pay; split shift pay; and meeting times in California. Questions such as when an employee must be given a break or lunch and when an employer may dock for meal periods, as well as when the state's penalties for failure to do so will be invoked, will be answered.

Additionally, you'll get knowledge of the requirements for paying employees, including pay frequencies permitted and methods allowed under state's laws as well as requirements when an employee terminates. Plus, get a basic understanding of what must be included on a paystub in California and knowledge of California's Mandatory Sick Leave law.

Session Highlights:

• Wage orders: How to determine which of the 17 wages orders applies to your company?
• Overtime: CA has daily and weekly overtime and daily and weekly double time. Learn how to determine when it's straight time, overtime or double time.
• Alternative workweeks: Are your employees eligible to have alternative workweeks and are employers required to offer them?
• Minimum Wage: New rates for 2016.
• How do credits for meals and lodging or tips affect the current minimum wage for the state?
• On call pay: Does CA require it for all employees all the time?
• Reporting or show up pay: does the employer owe wages to any employee for just showing up to work? Even if there is no work to be performed?
• Split shifts: Is there a monetary requirements to pay the employee extra if they work a split shift?
• New rules for compensating piece workers.
• What are the requirements for posters and payday notices?
• What must be included in the employee's paystub and what must be excluded?
• What notices are required to be given to employees upon hire or if they are laid off or terminated. What if they go on leave of absence?
• How often must employees be paid in CA? Does it apply to all categories of employees?
• What methods are permitted to pay employees? Are there rules for direct deposit? Can employees be paid by payroll debit card?
• What are the rules for paying out the final paycheck if an employee is terminated? Are they the same if the employee quits? How does either one affect the vacation time left on the books?
• Are meal and rest periods required or left up to the employer's policies? If required what are the penalties if the employees does not receive his or her meal or rest period.
• Recordkeeping requirements including required time card punches.
• Permissible deductions from pay.
• Mandatory Sick Leave Law

Who should attend?

• Payroll professionals
• Human Resources
• Accounting Personnel
• Business Owners
• Lawmakers
• Attorneys
• Any individual or entity that must deal with the complexities and technicalities of California Wage and Hour law and compliance issues in the payroll process