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What Accounts Payable Needs to Know About Payroll and Vice Versa (HRM641J)

Presented by: Vicki M. Lambert, CPP
(*) Single User Price. For multiple users please call 1-844-384-4744
Pre Recorded Webinar
90 minutes
Event Description



Wonder How Accounts Payable and Payroll Can Ensure Compliance While Working Together for Long Term?

Accounts Payable (AP) is used to process numerous payments through the year, directly or on behalf of employees. Certain kinds of payments for expenses or benefits are provided to employees that are impractical to process through payroll and are thus processed through AP. These can include such disbursements as business expense reimbursements, educational assistance, auto allowances, relocation or moving expenses, club dues, medical expenses, dependent care, employee referral awards, and suggestion awards. Some of the benefits do not involve direct payment to employees but may be taxable nonetheless. These include personal use of a company vehicle, in-kind dependent care, health club memberships, employer-provided meals, length-of-service and safety awards, free use of company-provided services, cell phones, Christmas or other holiday gift certificates, and employee recognition awards.

However, there may a few questions that may arise. They are:

  • What is the tax status of all these types of payments?
  • Is it taxable and reportable or non-taxable and non-reportable or non-taxable and still reportable?
  • Who should make the determination on the taxation and reporting?
  • How should the information be provided to payroll if needed?

Expert speaker Vicki M. Lambert, CPP will answer all these questions (some of them must be answered for each and every payment each and every time one is made) and many more in this webinar. The webinar discusses how AP and Payroll by working together all year long can ensure compliance with the taxation and reporting requirements of the Internal Revenue Code. The webinar also reviews various types of payments made through accounts payable, how they should be taxed and how they should be reported to payroll to ensure the information is processed in a timely and professional manner.

Training Objective:

  • How sharing information all year long instead of only at year end ensures greater compliance
  • Why payroll should make the call when deciding what is or is not taxable and reportable under the IRS rules and who gets the personal penalties if there is an error.
  • Why payroll should come to AP for the information and not vice versa and why AP should make sure they do
  • What is the only payment off the table when it comes to taxing and reporting through payroll and why it that may not apply in all cases.
  • When De Minimis applies and when it does not when it comes to taxation.
  • When are moving expenses taxable and reportable and when only reportable.
  • How auto allowances may be taxable one month and not the next.
  • When employee achievement awards are taxable and when they are not.
  • When cell phone bills must be scrutinized for taxable wages.
  • When employee achievement awards must be reported.
  • How gifts certificates must be handled to comply with IRS regulations

Who Should Attend

    • Payroll professionals
    • Accounts Payable professionals
    • Human Resources
    • Accounting Personnel
    • Business Owners
    • Lawmakers
    • Attorneys
    • Any individual or entity that must deal with the complexities and requirements of determining the taxation of items paid out of accounts payable
About Our Speaker(s)

Vicki M. Lambert | Payroll Training SpeakerVicki M. Lambert CPP
Vicki M. Lambert, CPP is President and Academic Director of The Payroll Advisor™ a firm specializing in the training of payroll professionals. With over three decades of hands-on experience in all facets of payroll functions as well as over 20 years as a trainer and author, Ms. Lambert is a sought-after and respecte... More info

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    Event Title: What Accounts Payable Needs to Know About Payroll and Vice Versa
    Presenter(s): Vicki M. Lambert, CPP

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