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Ghost Schedules – What They Are and Why Use Them (CCL973P)

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Event Description

How to Implement Ghost Schedules for Better Project Control and Claim Processing

Ghost Schedules, also known as secret or shadow schedules, are used “behind the scenes” on construction projects for various purposes. Contractors use them to record their original plan when owners refuse to approve early completion schedules or fail to grant time extensions, as well as to manage subcontractors/suppliers to early finish dates. They are used for planned early completion schedules, “target” schedules, others’ buy-in for early completion and contemporaneous project decisions. A decision from the Court of Federal Claims that ruled contractors are “not required to advise the owner of its planned early completion” affects active scheduling and delay analysis. Owners use Ghost Schedules when contractor schedules or updates are deemed unusable, as an accurate as-built schedule permits independent delay analysis and more informed project decisions about potential change orders.

Since federal courts have ruled that a contractor is under no obligation to advise a project owner of their intent to complete the work early, when owners refuse to accept an as-planned project schedule showing a planned early completion date, contractors are more or less enticed to use a Ghost Schedule to preserve their rights to file a delayed early completion claim. Since a Ghost Schedule is not the contract schedule there are pros and cons concerning its use.

Join this session with expert speakers Scott Beisler & James G. Zack, Jr., who will conduct a thorough discussion of the Ghost Schedule, a type of schedule which is not uncommon but has rarely been written about. The speakers will also exhibit how Ghost Schedules can be used by both the parties for better project control, decision-making and faster resolution of claims as well as the associated risks. 

Session Highlights

  • Define the term “Ghost Schedule”
  • Explore how and why Ghost Schedule are created
  • Discuss who keeps a Ghost Schedule on a project and why
  • Discover why and when both contractors and owners use Ghost Schedules
  • Explore the difficulties with the use of and reliance on a Ghost Schedule during the project and at completion
  • Understand the risks and benefits of Ghost Schedule for both owners and contractors
  • Identify a potential use for a common use Side Schedule during the execution of a project

Who should attend

  • Owners and owner representatives managing capital improvement projects
  • Contractor executives, project managers, project sponsors and project control personnel
  • Construction managers and design professionals performing services during construction
About Our Speaker(s)

James G. Zack Jr. | Construction Claims Management SpeakerJames G. Zack Jr.
Jim is the Senior Advisor to the recently formed Ankura Construction Forum™. The Forum strives to be the construction industry’s resource for thought leadership and best practices on avoidance and resolution of construction project disputes globally. Jim was the founder and Executive Director of the Navigant Constr... More info


Scott Beisler | Construction Industry SpeakerScott Beisler
Scott A. Beisler is a Director in the Global Consulting Practice of Navigant Consulting, Inc. in Navigant's Washington, D.C. office.  Mr. Beisler consults on a wide variety of matters related to the construction industry, particularly delay claims, project risk management (PRM) and scheduling of active construction pr... More info

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    Subject: You might be interested in this event from AudioSolutionz
    Event Title: Ghost Schedules – What They Are and Why Use Them
    Presenter(s): James G. Zack Jr., Scott Beisler

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